Bookmark this page for all of your important information for speaker news and information.
What is expected of me as a speaker?
What is the best way to get communication about speaking at the event?
What are the details for the Speaker/Sponsor Dinner?
What time should I arrive on the day of my session?
Where do I go to pick up my name tag?
Who should I check in with on the day of my presentation?
How do I connect to the AV?
How do I use Airplay for my Mac at the venue?
What about Wifi?
How much time do I have and how will I know when to stop?
How do I send you my slides?
What advice do you have for me for making the presentation effective.
Last minute instructions…
What is expected of me as a speaker?
There are some expectations that you need to be aware of as well as some guidelines we encourage for all of our speakers.
Expectations
- No profanity in slides or in the talk. This is very important. Any profanity that is used in the slides or in the presentation will result in the slides not being added to the site and the video not included on WordPress.tv. If the offense continues to happen, the speaker may be asked to leave the stage.
- When creating slides, follow the design guide from WordCamp Central for slide design. In short, speakers should follow the Code of Conduct, do not overuse company logos, and follow the GPL.
- Arrive at the venue at least one hour in advance of your talk and be sure to check in when you arrive. We have backup speakers lined up and your slot will be given to the backup speaker if you are not at the venue an hour before your session begins.
- Follow the WordCamp Code of Conduct with an understanding that your role as a speaker makes you more visible to the community. It is important to remain collaborative as is expected in the open source community. Your session should not be an advertisement for your services and it should not berate other services/competitors.
The Guidelines
- We ask that you make a point to fully engage and participate in WordCamp Phoenix. We are looking for speakers who want to be a part of our community and participate in the event before and after the presentation, not just come to the venue, deliver a talk and then leave.
- Following your presentation, we would like for you to invite people to come to the happiness bar where you are able to continue the conversation and answer any questions they may have.
What is the best way to get communication about speaking at the event?
We use slack for almost all of our communication. Every speaker is added to a private speaker channel where very important announcements are given. You will also find some announcements pinned to the channel. It is extremely important for you to join the Slack channel so that you do not miss these important and timely announcements
What are the details for the Speaker/Sponsor Dinner?
The Speaker/Sponsor Dinner will be on Thursday February 6th at “The Larry” – 515 E. Grant St. PHX, AZ 85004
from 6:30 pm – 8:30 pm. The Larry is inside the Lawrence Building in Central Phoenix which also houses Galvanize.
The Lawrence Building is a 15 – 20 minute walk from the official conference hotel. Uber and Lyft are always an option as well as pedicabs that roam the downtown area.
What time should I arrive on the day of my session?
We would like for you to arrive first thing in the morning and participate in the event. However, if you are unable to do so, it is important to arrive no later than 1 hour prior to the start time of your presentation.
Where do I go to pick up my name tag?
If you are coming to the Speaker/Sponsor Dinner, we will have your name badge available there for pickup. If you are unable to attend the dinner, please go to the registration table to pick up your nametag.
Who should I check in with on the day of my presentation?
Carol will send a Slack message out in the morning and tag every presenter in that message. When you arrive to the venue, please click the green check mark to let us know when you have arrived on site. Please check-in at your session room 20 minutes prior to the beginning of your session.
How do I connect to the AV?
As we have mentioned, the venue has a system that uses Apple Airplay for Macs. If you have a mac, then we will simply airplay your presentation from your computer. If you do not have a mac, we strongly encourage you to arrive early and go to your room and test the setup. Everyone (mac, PC and Linux are welcome to stop into your session room at the beginning of the day to check the connection. The projector displays in a 16:9 format.
How do I use Airplay for my Mac at the venue?
Using AirPlay With Apple TV, you can mirror the entire display of your Mac to your TV, or use your TV as a separate display. To turn on AirPlay, follow these steps:Make sure that your TV is turned on. Choose the AirPlay menu in the menu bar, then choose your Apple TV. If an AirPlay passcode appears on your TV screen, enter the passcode on your Mac. Mirror your display or use your TV as a separate display: To mirror your display, choose the AirPlay menu, then choose Mirror Built-in Display. To use your TV as a separate display, choose the AirPlay menu, then choose Use As Separate Display. To turn off AirPlay, choose the AirPlay menu, then choose Turn AirPlay Off. If you don’t see the AirPlay menu in the menu bar, choose Apple menu > System Preferences, click Displays, then select the “Show mirroring options in the menu bar when available” checkbox.
What about Wifi?
As a speaker, you have a special wifi log in that does not carry as much traffic so that you have a better connection. PLEASE DO NOT SHARE THIS INFORMATION with anyone other than fellow speakers.
Speakers WiFi Speakers WiFi
- Network – SI10x
- Pass: PHXgoing10X
How much time do I have and how will I know when to stop?
The standard length sessions are 45 minutes. You will have a time keeper in your room that will alert you when you have 10 minutes left, 5 minutes, and 1 minute. The timed cards will indicate how much time left in your total presentation, so if you wish to have 10 minutes of Q&A, then you would start Q&A when you see the 10 minute time card.
It is up to you if you want to allow time for questions. If you are crunched for time, you can always invite attendees to meet you at the Happiness bar during a break for more questions.
How do I send you my slides?
To submit your slides, please do so here. Please submit draft slides by Monday, January 27. Once you have the slide deck completed, you can submit again at the very same link.
Please note that unless you say otherwise, we will post your slides on the website following your session. Please send me the final version of your slides through the link mentioned above.
What advice do you have for me for making the presentation effective.
- Before you take the stage, remember to take off your name tag so that it is not distracting.
- When doing Q&A, always repeat the question so that people on the video can hear the questions.
- Remember to look to the room host when they give you the time cues at the end of your session.
- Invite your attendees to visit you in the Happiness Bar where you can continue the conversation.
- Have fun and enjoy the experience. The audience will enjoy it with you.
Last Minute Instructions
The venue for tomorrow is Events on Jackson at 245 E. Jackson Street. Detailed parking information will be sent out in your attendee information email.I also have some quick reminders for you regarding speaking at the event tomorrow:
- Remember to arrive at least 1 hour prior to your talk.
- When you arrive at the venue, check in on Slack by adding your green check mark
- Remember to check in with the room volunteer in your room 20 minutes prior to your session.
- You will receive a 10 minute, 5 minute and 2 minutes warning. Note that the 10 minutes is the 10 minutes until the end of your session so if you want to do Q&A then it should be inside that time frame.
- If you are the type of speaker that likes to walk around, make sure you stay near the middle so that you do not walk off camera for the recording.
- Lastly, when you take questions from the audience, please remember to repeat the question for the benefit of those who watch the video later.
